Knowledge Governance
Knowledge governance is the discipline of making sure organizational information is accurate, owned, reviewable, usable, and appropriately controlled.
It answers a basic question:
Can staff, leaders, partners, and AI systems rely on this information?
Core Elements of Knowledge Governance
| Element | Purpose |
|---|---|
| Ownership | Identifies who is responsible for the knowledge |
| Authority | Identifies what source or policy supports the content |
| Review Status | Shows whether content is draft, approved, outdated, or under review |
| Versioning | Helps users understand which version is current |
| Access Control | Defines who can view, edit, approve, or distribute information |
| Citation | Connects claims to policies, records, statutes, procedures, or source documents |
| Reuse Rules | Clarifies whether information may be used for training, operations, external communication, or AI assistance |
| Human Review | Identifies content that requires expert or supervisory review |
Why Governance Matters
Without governance, a wiki can become another place where outdated, conflicting, or unverified information accumulates.
With governance, a wiki can become a trusted operational asset.
Knowledge Governance Questions
- Who owns this information?
- What source supports it?
- When was it last reviewed?
- Is it current, draft, approved, or archived?
- Who can edit it?
- Can an AI assistant use it?
- Does it require citations?
- Does it require human review before action is taken?
- What should happen when the policy, process, or source changes?
OKF Governance Records
OKF Expert uses structured records to make governance visible:
- Bundle Records
- Concept Records
- SOP Records
- Policy Records
- Governance Records
- Source and Citation Records
- AI Use Classifications
AI Use Classifications
| Classification | Meaning |
|---|---|
| Allowed | AI may use the content for approved purposes |
| Citation-required | AI may use the content but should identify supporting sources |
| Human-reviewed | AI may assist, but a qualified person must review before reliance or release |
| Restricted | AI should not use the content without explicit authorization |